Dropbox and Field are cloud-based doc administration programs (DMS) designed to allow enterprise customers to securely share paperwork, recordsdata and different content material from wherever and at any time.
Product Overviews
The next is a few info from our Dropbox and Field opinions that summarizes every product:
Dropbox for Enterprise: As one of many largest file-sharing platforms on this planet, Dropbox covers a spread of ordinary doc administration system (DMS) options acquainted to these with accounts for private use. Dropbox provides entry privileges to chose customers for sharing info securely.
Customers can simply share folders and paperwork with group members from wherever, making a collaborative setting.
Dropbox is obtainable through the net, as a desktop software and on Home windows, Android, iOS, and Linux gadgets. Dropbox for Enterprise permits customers to attach with over 300,000 third-party apps for modifying, speaking, processing and extra.
Field: Field locations a robust emphasis on safety, particularly because it pertains to collaboration. For instance, customers or directors can shield their shared hyperlinks through passwords set with expiration dates. They’ll additionally view the occasions and frequencies when particular content material is seen or edited.
With Field, customers can share content material exterior of the corporate (i.e., with purchasers or different companions), it doesn’t matter what gadget they use.
Field is accessible through the net, cell gadgets and as a desktop software. The DMS works with iPhone/iPad and Android gadgets, in addition to Home windows and Blackberry telephones. Customers can synchronize internet Field content material with their desktops, and edit and share Field content material through Microsoft Workplace and Google Drive purposes.
How They Stack Up
Implementation
Dropbox: As a cloud answer that’s extremely well-liked for private use, implementation is so simple as creating an account. Firms can join on-line for a free 30-day trial of Dropbox’ enterprise plans (i.e., the Commonplace and Superior editions). Dropbox doesn’t provide a free trial of its Enterprise version. Firms need to contact DropBox’s gross sales group to study concerning the Enterprise version, which affords organizations customizable options and individualized assist to allow admins to handle at scale. Dropbox affords guides to assist customers and admins get probably the most out of the answer.
Field: Lets corporations join on-line for a free two-week trial of its enterprise plans (i.e. the Starter and Enterprise editions). Nevertheless, the corporate doesn’t provide a free trial of its Enterprise version, fairly corporations need to contact Field’ gross sales group to find out about it. Field affords a consulting service, Field Consulting, to assist organizations of all sizes efficiently implement the cloud-based answer. Field Consulting handles all the things from implementation to optimization, together with change administration, integrations and content material migration.
Safety and Administrative Management
Dropbox: Dropbox for Enterprise affords superior encryption, group administration and has restrictions on file sharing. It could additionally remotely wipe knowledge within the occasion an account is compromised or a tool is misplaced. Dropbox affords prospects a number of layers of safety along with encryption, together with safe knowledge switch, community configuration and application-level controls which might be distributed throughout a safe infrastructure.
Utilizing the admin dashboard, directors can observe consumer and group entry statistics together with logins, gadgets and sharing. Directors also can add and take away members from their Dropbox enterprise groups. One downside for corporations in highly-regulated sectors, nonetheless, is that Dropbox for Enterprise doesn’t provide knowledge retention insurance policies.
Field: Field affords a full suite of superior security measures, together with file encryption, customized knowledge retention guidelines and enterprise mobility administration. Directors can handle entry and sharing insurance policies inside and out of doors their organizations whereas decreasing the danger of knowledge loss via full visibility and central administration of recordsdata, safety, coverage and provisioning.
Field encrypts content material at relaxation (knowledge that isn’t actively shifting from gadget to gadget or community to community) and in transit (knowledge that’s actively shifting from one location to a different reminiscent of via a non-public community or throughout the web). Field additionally affords prospects the choice for encryption keys that they will handle. Field additionally makes use of a number of knowledge facilities in addition to backup programs to supply 99.9% service degree agreements (SLAs) and redundancy.
Collaboration
Dropbox: Dropbox affords just a few methods for customers to collaborate and share recordsdata with others, together with Dropbox Paper, its doc collaboration service. Paper helps customers accumulate info from completely different sources and jump-start the method of engaged on an concept. Through the use of Paper, groups can create paperwork and to-do lists, assign duties, share, edit concurrently, chat, seek for paperwork, retailer variations and maintain recordsdata in sync throughout gadgets.
Customers who’re assigned duties can entry and management them through Paper’s Good Sync characteristic, which permits customers to work in a extra organized manner with out requiring any extra administration instruments. Customers can entry Paper on-line in addition to through Android and IOS gadgets.
As extra folks work collectively in groups, their want for space for storing will increase. Dropbox’s Good Sync characteristic lets customers see all their recordsdata and folders proper from their desktops, whether or not they’re synced domestically or saved within the cloud. Customers can simply obtain recordsdata saved within the cloud.
Field: Field Notes is a real-time collaboration software for groups which might be constructed straight into Field. Field Notes encompasses a streamlined internet expertise that makes it simpler for customers to create, edit and think about all their notes inside a single browser window.
Field Notes makes it simple for customers to create assembly notes, share concepts, observe standing updates and plan initiatives collectively. Each Field Word is immediately out there on the internet, cell or desktop so customers can entry their concepts from wherever.
Customers can create notes of their Field folders to begin a challenge with some group members. The software permits customers so as to add group members to the notice, permitting everybody to edit collaboratively in actual time in addition to add textual content, multi-media, tables and checklists. Field Notes affords customers a workspace the place they will write down their concepts and share them with others.
Pricing
Dropbox: Dropbox affords six pricing tiers:
- Skilled – Enterprise Skilled consists of 3 TB of storage and prices $16.58 per thirty days for a single consumer.
- Skilled + eSign – Enterprise Skilled +eSign consists of eSignature performance and is priced at $24.99 per thirty days for a single consumer.
- Commonplace – Commonplace gives 5 TB of house for safe storage with easy-to-use sharing and collaboration instruments. This plan is priced at $12.50 per consumer/month, with a minimal of three customers.
- Commonplace + DocSend – This tier has the entire options of the Commonplace plan, plus the options of the DocSend answer. It’s priced at $50 per consumer, per thirty days.
- Superior – This plan is priced at $20 per consumer/month and begins with three customers. It affords companies as a lot space for storing as they want and gives refined administrative, audit and integration options.
- Enterprise – Enterprise affords customizable options with individualized assist to assist directors handle at scale. Contact Dropbox for pricing info.
Field: Field affords 5 pricing tiers: Starter, Enterprise and Enterprise.
- Starter – Starter affords Safe file sharing and collaboration and is good for small groups. It’s priced at $5 per consumer/month and gives 100 GB safe storage with a 2 GB file add restrict. There’s a minimal of three customers and a most of 10 customers.
- Enterprise – The Marketing strategy gives core sync and share capabilities, superior safety, customization, reporting, limitless storage and a 5 GB file add restrict. This plan is priced at $15 per consumer/month with a minimal of three customers and no most.
- Enterprise Plus – This plan provides on superior administrative options for $25 per consumer/ month. Different options are as much as 15 GB file measurement sharing capability, limitless exterior collaborators and as much as 10 enterprise apps integration.
- Enterprise – The Enterprise plan prices $35 per consumer, per thirty days and is personalized to an organization’s wants. It affords extra options, reminiscent of as much as 50 GB file sharing capability, 100 variations of a file/doc to avoid wasting, limitless enterprise app integration, HIPAA/FedRAMP compliance, doc watermarking and password coverage enforcement.
- Enterprise Plus – The brand new Enterprise Plus plan consists of the entire options of the opposite plans, plus as much as 150 GB file sharing capability, limitless model historical past, enhanced assist companies and entry to the Field Platform, Field Defend, Field Zones Validation, Field GXP and Field Governance options. Please contact Field straight for a quote.
Backside Line
One of many predominant causes enterprise look to cloud-based content material administration is collaboration.
Each Dropbox and Field carry out effectively by way of collaboration. They every provide versatile sharing choices reminiscent of hyperlink sharing, invite-only sharing and exterior sharing. With Dropbox and Field, group members can collaborate in actual time utilizing group or group folders. As well as, customers can touch upon recordsdata and entry their accounts on-line and through cell apps. Each distributors additionally provide built-in file restoration and versioning so customers received’t lose their work.
The secret is to guage every answer to find out which one most closely fits your organization’s wants.
Should you’re solely new to DMS instruments, check out the DMS Definitive Information. It affords a full overview of market developments, must-have options and customary challenges to keep away from.
Lastly, in case you’re in search of software program options, our detailed opinions is an effective place to begin.
